Event planning, end to end

Every vendor, minute and dollar on one board.

EventIQ matches you with vendors, builds the run-of-show, tracks the budget as you commit it and keeps the whole team in sync on the day — then shows you how attendees actually experienced it.

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Northwind Product Summit
Thu 6 Nov Pier 36 340 guests
Sample data
Run of show Live · 12:24
08:0010:0012:0014:0016:0018:0020:00
Venue
Load-in & stagingStrike
AV & stage
Sound checkLive — main stage
Program
KeynoteBreakouts ×4Panel + Q&A
Catering
CoffeeLunchReception
Guests
Check-inNetworking
Lunch running 10 min long. Breakouts shifted to 12:55; room hosts and AV notified.
Budget
$71,650of $84,200
85% committed · forecast at close $82,900
  • Venue$28,000
  • Catering$22,400
  • AV$12,600
  • Décor$5,200
  • Other$3,450
Vendors

7 of 8 confirmed · photographer contract pending

Conferences Product launches Weddings Galas Trade shows Team offsites Hybrid events Virtual summits
11 hrs

planner time saved on a 300-guest conference, self-reported in pilot

±3%

final spend vs. approved budget across pilot events

20 min

median time from brief to a ranked vendor shortlist

Illustrative sample metrics from pilot events — not audited results.

Without EventIQ

The plan lives in twelve places.

  • Budget in one spreadsheet, vendor quotes in another
  • Run-of-show changes buried in long email threads
  • Day-of updates passed along by text, one person at a time
With EventIQ

One board the whole team plans from.

  • Vendors, contracts and quotes attached to the plan
  • Budget updates the moment a cost is committed
  • Schedule changes reach every affected vendor and host
  • Post-event analytics in the same place

Four tools that share one plan.

Platform tour

Vendor matching

Describe the event and EventIQ recommends vetted caterers, venues, AV providers and photographers, ranked by fit, availability and budget.

Logistics & run-of-show

Timelines, floor plans and run-of-show schedules built around event type, venue constraints and attendee flow.

Budget intelligence

Track spend as it's committed, see overruns coming before they happen, and get suggestions to save without cutting quality.

Attendee analytics

Registration trends, session popularity, networking activity and satisfaction — analyzed after the event so the next one is better.

How it works

From brief to wrap report.

  1. 01

    Brief

    Event type, size, date, location, budget and must-haves.

  2. 02

    Match

    A ranked shortlist of vendors; compare, book and track contracts.

  3. 03

    Plan

    Timeline, floor plan and run-of-show generated, then edited by you.

  4. 04

    Run

    Day-of view for the whole team, with changes pushed to the people affected.

  5. 05

    Review

    Attendee analytics and final spend to inform the next event.

Pick a plan, plan the party.

Annual billing gets two months free. Verified nonprofits save 30%.

Planner

For individual planners and small events

$39/mo
  • 5 events/year
  • Vendor matching
  • Basic timeline builder
  • Budget tracking
Start planning

Agency

Popular

For event agencies and teams planning regularly

$99/mo
  • Unlimited events
  • Advanced logistics AI
  • Attendee analytics
  • Multi-client workspaces
Start planning

Enterprise

For large organizations and event management companies

Custom
  • Unlimited seats
  • Custom AI models
  • Full API access
  • Dedicated account manager
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Ready to plan smarter?

Save time, stay on budget and deliver a better experience — starting with your next event.

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